Fulcrum Audio FastFill is transforming how field teams collect data, offering faster, hands-free workflows through AI-powered voice input. Before this feature became widely available, early adopters were already putting it to the test on their custom Fulcrum apps. Their feedback has given us valuable insights into how organizations can optimize their forms and workflows for this game-changing tool.
As we officially launch Fulcrum Audio FastFill, we’re sharing lessons from these early users to help you make the most of its capabilities. From designing smarter forms to future-proofing your workflows for AI, these tips will set your team up for success and maximize the value of Fulcrum’s cutting-edge tools.
Leverage dropdown fields for consistency
One standout success during testing was the performance of dropdown fields. These predefined options allowed AI to populate fields accurately, even with partial inputs. For example, inspectors could describe corrosion levels vaguely, and the AI still matched the correct dropdown option.
Tip: Replace free-text fields with dropdowns or predefined lists wherever possible. This approach minimizes errors, ensures consistency, and speeds up data entry for both manual and AI-powered workflows.
Handle technical inputs with care
During testing, inspectors found that it was better to avoid fields requiring fractions, decimals, or special characters like “≤” or “≥.” These fields often caused dictation errors or required additional manual adjustments, which slowed down workflows.
Tip: Simplify fields that require technical inputs to make them more compatible with AI. For example, instead of asking inspectors to input fractions or symbols directly, provide dropdowns with preset options or use plain text that’s easier for the AI to process. As the customer explained, these changes also make forms easier to use manually, improving the overall experience.
Phrase field labels as natural questions
One client found that Audio FastFill worked best when form fields were labeled as questions rather than generic field names. This approach helped inspectors dictate responses more naturally, reducing errors and improving efficiency. For example, instead of a field labeled “Corrosion Level,“ using “What is the corrosion level?” prompted clearer, more structured voice inputs.
Tip: Reword field labels as questions to make voice inputs more intuitive. This small change can help inspectors provide clearer responses and improve AI recognition.
Make forms intuitive for manual and AI use
One of the most valuable takeaways from the testing was that optimizing forms for AI also improved the experience for manual users. Simplified forms helped newer inspectors navigate workflows more easily, reducing errors and training time.
Tip: Design forms with both AI and manual input in mind. Use clear labels, logical sequences, and straightforward language to guide users, regardless of whether they’re typing or dictating.
Future-proof Fulcrum apps for AI advancements
AI capabilities evolve rapidly, and what’s possible today may only be the beginning. To stay ahead, it’s important to design forms that can adapt to future advancements. Starting with clean, modular forms now ensures you can easily adopt these improvements without needing a major redesign later.
Tip: Revisit and refine your Fulcrum apps regularly to keep pace with new AI features and evolving field requirements. A proactive approach ensures your workflows remain efficient, adaptable, and ready for what’s next.
Want to learn more?
For more Audio FastFill best practices, setup guidance, and advanced tips, check out our help center guide.
Transform your workflows
The early adopters of Fulcrum Audio FastFill have already shown how a few thoughtful adjustments can lead to significant time savings, smoother workflows, and easier data collection. By applying their insights, you can ensure your team is set up for success with Fulcrum’s AI-powered capabilities, both now and in the future.
Haven’t tried Fulcrum Audio FastFill yet? You’re missing out on the easiest, fastest way to capture data in the field. With less time spent on tedious entry, your team can focus on the job at hand.
Start your free trial today and see the difference Fulcrum Audio FastFill can make.